BaKTI recruitment: Finance & Admin Assistant based in Makassar

Eastern Indonesia Knowledge Exchange Foundation (Yayasan BaKTI) is
looking for a Finance and Admin Assistant.


Following is the Terms of Reference

Background

1. Eastern Indonesia faces significant development challenges. In
terms of investment climate, service delivery, governance and the
local economy, most eastern provinces underperform the nation as a
whole. Isolation, remoteness, low population density, ethnic and
linguistic diversity, corruption, limited human resource capacity and
conflict have all contributed to the disappointing results of
development efforts in the past.

2. To support local, national and international development actors
to address these challenges, BaKTI focuses on providing platforms for
sharing development knowledge and experience, building bridges and
networks among local reform champions, and supporting these actors to
work together for change. BaKTI has also played a key role in evolving
development approaches that are appropriate and effective for the
region.

3. BaKTI's goal is 'improved development in eastern Indonesia', and
it aims to support development actors to achieve this broad goal
through a focus on four specific objectives:

i. Increased collaboration and coordination in development efforts

ii. Increased knowledge exchange and adoption of good practices

iii. Increased opportunities to influence broader development agendas

iv. Local initiatives piloted, expanded and replicated in eastern Indonesia

4. To support the above objectives, BaKTI has four units:
Partnerships, Operations, Communications and Program Development.

5. BaKTI is currently seeking a Finance & Admin Assistant to
perform the following duties:

Petty Cash

1. As a Petty Cash Custodian, be responsible for the office petty
cash float.

2. Maintain the cash book and reconcile weekly and monthly.

3. Assist the Finance & Admin Officer with forecasting cash
requirements and monitor changes.

4. Receive and record monies paid in by staff or others, issue receipts.

5. Maintain safe custody of cash at all times.

Disbursements

1. Ensure all expenditures are approved in accordance with
Yayasan BaKTI policies and procedures and procurement procedures.

2. Prepare requests for wire transfers or to pay suppliers.

3. Prepare Bank Expenditure voucher & cheque to pay all expenditures

4. Prepare Bank Receive Voucher to record all incoming transfer.

5. Prepare General Journal Voucher to record all non bank and
cash transaction

6. Place "Paid" stamp on all documents that have been paid.

7. Disburse/transfer salaries to staff.

Reporting

1. Two times in a month, FAA must report the cash and bank
balance to Finance & Admin Officer.

2. Create an advance list on the closing month, include advances
from Petty Cash.

3. Working together with program staff in maintaining the
Program's inventory such as books, brochures, pamphlet, etc

4. With assistant from Finance & Admin officer to deliver tax
document to tax office.

Administration

1. Be Responsible on collecting Staffs Timesheet every month

2. Receiving all medical claim from staffs and do the
recapitulation and send to Health Insurance Provider

3. Perform clerical duties such as faxing, photocopying, creating
and maintaining files and filing new information, creating and
maintaining spreadsheets, answering telephone.

4. Assist HR Officer in arranging and organizing transportation,
accommodation, flight booking for staff and visitors

5. Purchase Kitchen & Office Supplies for BaKTI office and its project

6. Review and Analyse Car Log and compare with all parking/toll receipts

7. Facilitate mail to various regions.

8. Together with Human Resource Officer, check asset periodically
and maintain the assets list.

9. To do other duties assigned by the Line Manager and/or Unit Manager.

Qualification:

1. Minimum Bachelor Degree in Accounting or Economic

2. At least three years working experience in Finance and Administration

3. Ability to work with computers and in particular Microsoft
Office (excel and word)

4. Having experience in Accounting Software, Quickbooks & ACCPAC
Sage 5,6 is a plus

5. Good communication in Indonesian and English, both spoken and written

6. At least two years experience working with international and
local Non Government Organizations

7. Initiative, working under pressure and good motivation

8. Having ability to work with minimum supervision.

The position is full time with local hired (no mobilization and
demobilization cost-please consider this before applying) and will be
based in Makassar, Indonesia. This position will report to Finance &
Admin Officer and under supervision of Operation Manager as a Unit
Manager. The assignment will initially be yearly basis with
opportunity for extension depending on performance.

Please submit your interest and CV to operation@bakti.or.id with
Subject [FAA] - Candidate Name (e.g [FAA] - Adi Nugroho), not later
than 28 March 2014 before 17.00 PM WITA.

Yayasan BaKTI is an equal opportunity employer and the successful
candidate will be selected based on merit. There will be no
discrimination based upon age, ethnicity, gender, disability,
socio-economic status, sexual orientation or religious convictions.

Only short-listed candidates will be contacted for interview.